GENERAL CONDITIONS


 

All rates are exclusive of VAT (21 %) with exception of the registration fees;

 

All activities organized by companies involving participants in the symposium are to be decided in consultation with the organizing committee;

 

A booth during the symposium can only be reserved by returning the signed sponsorship form. No kind of sponsorship will be accepted, based on a verbal agreement or even by email. We will only accept your sponsorship if you have applied via the sponsor form;

 

In case the partnership between the organizing committee and the sponsor becomes untenable or hindered by unforeseen circumstances through damage or destruction caused by fire, war, public enemy or acts of God or terrorism, beyond the organizations’ control and without his fault or negligence; the organization may elect to terminate the sponsorship agreement at any time upon written notice of cancellation to sponsors, who shall not construe this notice as a right to a possible claim in respect with damage and/or compensation;

 

After the settlement of all outstanding and pending accounts, all remaining monies, if any, shall be divided equally among the exhibitors and sponsors, proportionally with the sums paid by them. This payment will be made with the express understanding that sponsors shall have no recourse whatsoever to legal action against the organization or organization committee;

 

The organization reserves the right to alter time schedules. Deferring the congress date, alteration of the time schedule or change of venue eventually made by the organization shall not justify partial or total cancellation by the sponsors;

 

Sponsoring companies will receive an official invoice upon reservation from ACT-WISE for a deposit of 50% of the total amount (incl. VAT) and a final invoice a few months before the symposium. All booths must be paid before the start of the congress. If not, the organization is allowed to cancel the sponsorship immediately;

 

The installation of the stand will only be allowed if complete payment is received by ACT-WISE;

 

By participating to the congress with a booth, companies agree that neither the organization nor the organizing assume any liability whatsoever. Companies are requested to make their own arrangements in respect of insurances and organization of their booth during the symposium. Sponsors are required to subscribe to public liability and property damage insurance for their equipment and/or merchandise, whether this equipment and/or merchandise is their own or of that of a third party, with the exception of the organizers’ personal property which falls within their own responsibility;

 

The right of withdrawal on agreements made over the internet, telephone or fax, is not applicable on agreements for services of transportation, housing, recreation and travel;

 

Cancellations must be made in writing to Act-Wise at bvksbp2019@act-wise.be and will be subject to the following penalties:

  • Before November 30: 0% of the amount (incl. VAT) will be invoiced. However, we will charge an administration fee of €150 for the cancellation;
  • Before December 31: 50% of the total amount (incl.VAT) will be invoiced + €150 administration fee
  • Before March 21: the total amount (incl. VAT) will be invoiced
 

Cancellations have to be communicated via e-mail: bvksbp2019@act-wise.be
 

In case of discussion only the court of Brussels is in charge.